Leasing Process ​General Information

The family will contact the prospective landlord.  The landlord screens the family, conducts reference and background checks, and determines whether the family is suitable to rent their unit.

When the landlord agrees to rent the unit to the family and the family accepts, the landlord and the family need to fully complete and submit the Request for Tenancy Approval and other pertinent documents to DHA to start the leasing process.  DHA determines if the family is income-eligible for the unit; the payment standard and utilities are taken into consideration in determining the family’s rental portion and gross rent.  If the family is income-eligible for the unit, the leasing documents are prepared and forwarded to the Inspections Department.  If not, the landlord and family are notified, and the family will need to find another unit.

The Inspections Department will contact the landlord to set-up the initial inspection.  It is the landlord’s responsibility to contact the family and inform them of the initial inspection date and time.  HUD requires that the unit meet certain Housing Quality Standards (“HQS”) and it also must pass rent reasonableness.  If both of these criteria are met, then DHA obtains signatures from the landlord and the family.  The leases and contracts will be executed and the Housing Assistance Payments (“HAP”) will begin providing:

  • The unit passes HQS Inspection
  • The unit meets rent reasonableness
  • The landlord and family must both sign leases and the landlord signs the HAP Contract
  • The first HAP check is normally issued in 30 to 60 days after the effective date of the HAP Contract
  • After the first HAP check is cut, payments will be mailed on or before the 1st of each month