Thank you for your interest in the Housing Authority. Here in the Procurement Services Department, DHA provides a broad range of contract administration services for the Denver Housing Authority (DHA). If you're a supplier of products and services you've reached the right page.
The Procurement Services Department processes a wide range of goods and services. DHA issues supply, A/E, construction and Professional Service contracts.
The Procurement Services Department is committed to the purchase of all commodities at the best value within an environment of fair and open competition. The purchases of all products and services are handled with the best interest of DHA in mind, and appropriate documentation and records are maintained of all purchases. The Procurement Services Department staff is governed by Federal and State standards and regulations as well as the HUD Handbook and DHA Policy and Procedures.
Vendor Qualification Forms are required to be completed before doing business with the Denver Housing Authority. See Vendor Information and Forms for more information.
All items procured fall under four different boiler thresholds.
1. $0.00 - $2,000 (micro-purchase procedure)
2. $2,001 – $9,999 (small purchases procedure based on price (low bid) or price and other factors only)
3. $10,000 - $100,000 (small purchasing procedure based on price and other factors only)
4. Greater than $100,000 (formal purchasing procedure)
Below is a brief outline of the DHA Procurement Process regarding purchases.
Small Purchases
1. Micro-purchase procedure below $2,001:
Only one quotation needs to be solicited if the price received is considered reasonable. Such purchases must be distributed equitably among qualified sources.
2. Small purchase procedure over $2,000 but not exceeding $100,000:
No less than three offerors shall be solicited to submit price quotations. Award shall be made to the offeror providing the lowest acceptable quotation, unless justified in writing based on price and other specified factors
Formal Purchasing Procedures
3. Formal purchasing procedures are conducted for purchases exceeding $100,000 by either sealed bids or competitive proposals.
· Purchases over $100,000:
· Sealed Bids / Invitation for Bid (IFB) or Competitive Proposal / Request for Proposal (RFP)
· Both must be publicly advertised
· IFB – Awarded based on the most responsive, responsible and reasonably priced lowest bid received.
· RFP- Contract awarded to the responsible firm whose qualifications, price and other factors are the most advantageous to the Authority.
Procurement Card Purchases (P-Card)
Denver Housing Authority employees can procure supplies/services that are under $2,001 using Procurement cards. The selected vendor must be able to accept MasterCard Procurement cards. If vendor would like to learn more about the MasterCard Procurement card program, you may call JP Morgan Chase at 800-316-6056.
MBE/WBE Goals
We actively outreach to Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs) in fulfillment of the Housing Authority's policy of promoting contract opportunities for minority and women owned business. The MBE and WBE goals set by DHA’s Board of Commissioners are 20% MBE’s and 6% WBE’s.
Notice of Section 3 Numeric Goals and Preferences
Section 3 of the Housing and Urban Development Act of 1968, (12 U.S.C. 1701u), requires that employment and other economic opportunities generated by certain HUD financial assistance shall to the greatest extent feasible be directed to: (1) low and very low-income persons, particularly those who are recipients of government assistance for housing; and (2) business concerns which provide economic opportunities to low and very low-income persons. Therefore, a preference is provided to those companies that can meet one of the requirements of the four categories listed below. The Section 3 Business Concern Preference is explained in detail in each solicitation.
Section 3 Business Concern Representation
To be certified as a Section 3 Business Concern, the vendor must meet the requirements of one of the following four categories:
Category 1 business 51% or more owned by residents of the housing development or developments for which the Section 3-covered assistance is expended or whose full-time, permanent workforce includes 30% of such residents as employees.
Category 2 business 51% or more owned by residents of other housing developments or developments managed by the housing authority that is expending the section 3-covered funding or whose full-time, permanent workforce includes 30% of such residents as employees.
Category 3 business An entity selected to carry out a HUD Youth build program in the metropolitan area, or non-metropolitan county, in which the section 3-covered funding is expended.
Category 4 business 51% or more owned by section 3 residents or whose full-time, permanent workforce includes no less than 30% section 3 residents or that will subcontract in excess of 25% of the total amount of subcontracts to category 1 or 2 section 3 businesses.
DHA Payment Terms
Net 30 days, or Terms
Complexity of Solicitation
If you have difficulty with a solicitation, please call the buyer listed in the solicitation for clarification.
Open Records Policy
Please see DHA Open Records Policy on the Policies page of this website if you wish to view previous contracts or bids.