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Procurement Process 
 

Micro Purchases/Procurement Card (P-Card)

Micro-purchase procedure below $2,000:  Only one quotation needs to be solicited if the price received is considered reasonable. Such purchases must be distributed equitably among qualified sources. Selected Denver Housing Authority employees can procure supplies and/or services in the Micro Purchase threshold using Procurement credit cards.  The selected vendor must be able to accept MasterCard Procurement cards.  If you would like to learn more about the MasterCard Procurement card program, call Citibank at 1-800-248-4553.

Small Purchases

Small purchase procedure over $2,000 but not exceeding $100,000: No less than three offerors shall be solicited to submit price quotations through the Invitation for Quote (IFQ) process. At least one of the quotes being solicited shall be an MBE, WBE, SBE or Section 3 Business. Award shall be made to the Offeror providing the lowest acceptable quotation, unless justified in writing based on price and other specified factors.

Formal Purchasing Procedures

Formal purchasing procedures are conducted for any purchases exceeding $100,000.

Request for Proposal (RFP):  Contract awarded to the responsible firm whose qualifications, price and other factors are the most advantageous to DHA.

Minority, Women and Section 3 Business Enterprises

The inclusion of certified minority, women-owned and Section 3 Businesses in our contracting process is very important to us. The procurement goals set by DHA’s Board of Commissioners are 20% for MBEs and 6% for WBEs. The Section 3 Business goals set by the Department of Housing and Urban Development (HUD) are 10% of construction contracts and 3% of non-construction contracts awarded.

Minority, woman, small and Section 3 business owners can identify their status when registering their company with our E-Procurement system.  Once a DHA contract is awarded they are required to submit a notarized Business Status Affidavit Form to verify their status.

The definition of a Small Business Enterprise (SBE), Minority-Owned Business Enterprise (MBE) and Women’s Business Enterprise (WBE) are as follows:

Small Business Enterprise:  A small business enterprise is defined as a business, which is independently owned; not dominant in its field of operation; and not an affiliate or subsidiary of a business dominant in its field of operation.  The size standards in 13 CFR 121 shall be used unless the Authority determines that their use is inappropriate.

Minority Business Enterprise:  A minority-owned business enterprise is defined as a business which is at least 51% owned by one or more minority group members; or, in the case of a publicly-owned business, one in which at least 51% of its voting stock is owned by one or more minority group members, and whose management and daily business operations are controlled by one or more such individuals.  Minority group members include, but are not limited to Black Americans, Hispanic Americans, Native Americans, Asian Pacific Americans and Asian Americans.

Women Business Enterprises:  A women’s business enterprise is defined as a business that is at least 51% owned by a woman or women who are U.S. citizens and who also control or operate the business.

 The definitions of a Section 3 Business are as follows:

Category 1 Section 3 Business: A business that is fifty-one percent (51%) or more owned by Section 3 residents (see below resident definition)

Category 2 Section 3 Business: A business whose permanent, full-time employees include persons, at least thirty percent (30%) of whom are currently Section 3 residents, or within three (3) years of the date of first employment with the business concern were Section 3 residents (see below resident definition)

Category 3 Section 3 Business: A business that provides evidence of a commitment to subcontract in excess of twenty-five percent (25%) of the dollar award of all subcontracts to be awarded to business concerns that meet the qualifications set forth in Section 3 Business Categories (1) and (2) above.

Definition of Section 3 Residents:

Categories – A Section 3 resident is a low or very low income individual who:

    1. Category One - is a DHA resident and lives in close proximity to the construction site.
    2. Category Two – is a resident of other housing developments managed by DHA.
    3. Category Three – are participants in HUD Youthbuild Program located in Metro Denver
    4. Category Four – is a resident of the City and County of Denver.

Payment Terms

  •   Net 30 days or terms
  •   Invoices must be submitted to accounts payable to ensure timely payments

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