Micro-purchase procedure below $2,000: Only one quotation needs to be solicited if the price received is considered reasonable. Such purchases must be distributed equitably among qualified sources.
Small purchase procedure over $2,000 but not exceeding $100,000: No less than three offerors shall be solicited to submit price quotations. Award shall be made to the offeror providing the lowest acceptable quotation, unless justified in writing based on price and other specified factors
Formal Purchasing Procedures
Formal purchasing procedures are conducted for any purchases exceeding $100,000.
Request for Proposal (RFP): Contract awarded to the responsible firm whose qualifications, price and other factors are the most advantageous to DHA.
Procurement Card Purchases (P-Card)
Denver Housing Authority employees can procure supplies and/or services priced under $2,000 using Procurement cards. The selected vendor must be able to accept MasterCard Procurement cards. If you would like to learn more about the MasterCard Procurement card program, call JP Morgan Chase at 800-316-6056.
Minority & Women Business Enterprises
The inclusion of certified minority and women-owned companies in our contracting process is very important to us at DHA. Throughout the year we actively reach out to Minority Business Enterprises (MBEs) and Women Business Enterprises (WBEs) through our partnerships with various business organizations throughout the Denver community. The procurement goals set by DHA’s Board of Commissioners are 20% for MBEs and 6% for WBEs.
Minority and woman business owners can identify their status when registering their company with our E-Procurement system. Once a DHA contract is awarded they are required to submit a notarized Business Enterprise Affidavit Form to verify their status.
The definition of a Small Business Enterprise (SBE), Minority-Owned Business Enterprise (MBE) or Women’s Business Enterprise (WBE) are as follows:
Small Business Enterprise: A small business enterprise is defined as a business, which is independently owned; not dominant in its field of operation; and not an affiliate or subsidiary of a business dominant in its field of operation. The size standards in 13 CFR 121 shall be used unless the Authority determines that their use is inappropriate.
Minority Business Enterprise: A minority-owned business enterprise is defined as a business which is at least 51% owned by one or more minority group members; or, in the case of a publicly-owned business, one in which at least 51% of its voting stock is owned by one or more minority group members, and whose management and daily business operations are controlled by one or more such individuals. Minority group members include, but are not limited to Black Americans, Hispanic Americans, Native Americans, Asian Pacific Americans and Asian Americans.
Women Business Enterprises: A women’s business enterprise is defined as a business that is at least 51% owned by a woman or women who are U.S. citizens and who also control or operate the business.