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Procurement

we want to work with you

Register for BidNet to gain access to upcoming opportunities

To improve visibility and participation, Denver Housing Authority (DHA) has joined the Rocky Mountain E-Purchasing System. The Rocky Mountain E-Purchasing System (BidNet®) is an online notification system that is being utilized by multiple governmental entities. Participating entities post their solicitations, amendments, proposals, and awards on this one centralized system. Please review solicitations or register today by visiting the link below:

BidNet FAQs

State and local government agencies throughout the State of Colorado & Wyoming, including Denver Housing Authority, utilize bidnet direct for distribution of solicitations – including documents and addendum, vendor management and award management. Many participating agencies also utilize the electronic bid submission option for vendors to submit responses directly online through the platform. In addition, our content team of researchers visits thousands of agency websites, newspapers, and other locations to aggregate open solicitations from non-participating agencies to alert registered vendors of matching opportunities.

Registration on bidnet direct is done online. To receive notifications of matching Denver Housing Authority business opportunities, simply register here.

There are 4 types of registration options.
When you register, you are registering for access to not only Denver Housing Authority’s open solicitations, but also solicitations from hundreds of other participating agencies throughout Colorado & Wyoming.


Group, Statewide, and Federal options will provide you automated notifications of participating agency matching bids and, additionally, all statewide matching government bids and/or Federal Bids.


Free registration will allow you to access documents, respond to electronic bids and more; however, you will need to log in daily to ensure that you do not miss any business opportunities

Basic registration requires key contact information for your company’s main user, such as company name, address, and phone number. Once you have completed the basic registration, you will receive an email to verify your account information. After your account is verified, you will be prompted to complete additional information, including NIGP Category code selections and any applicable Disadvantage Business Enterprise (DBE) or Small Business (SB) certification information. You can start the registration process here.

Yes, all registered vendors can download documents from Denver Housing Authority along with other participating agency documents attached to matching solicitations.

bidnet direct’s Vendor Support team is available M-F from 6 a.m. – 6 p.m. MT. You can contact us at (800) 835-4603 or support@bidnet.com.

Procurement Process

Micro-purchase procedure below $10,000:  Designated one time, infrequent purchases of $10,000 (or $2,000 for maintenance/construction) or below that are not currently under contract.  Only one quotation needs to be solicited if the price received is considered reasonable. Such purchases must be distributed equitably among qualified sources. Selected DHA employees can procure supplies and/or services in the micro purchase threshold using Procurement credit cards.  The selected vendor must be able to accept MasterCard Procurement cards.

Small purchase procedure over $10,000 but not exceeding $250,000: No less than three offerors shall be solicited to submit price quotations through the Invitation for Quote (IFQ) process. At least one of the quotes being solicited shall be an MBE, WBE, SBE or Section 3 Business. Award shall be made to the offeror providing the lowest acceptable quotation, unless justified in writing based on price and other specified factors.

Formal purchasing procedures are conducted for any purchases exceeding $250,000. Through the Request for Proposal (RFP) process, contracts are awarded to the responsible firm whose qualifications, price and other factors are the most advantageous to DHA.

The Davis-Bacon Act applies to all construction, alteration, repair or renovation projects using federal funds in excess of $2,000.  Each solicitation issued by DHA contains the Wage Determination upon which contractors should base pricing.  The contract will incorporate the Wage Determination that the contractor must use.  Additional information is available by contacting DHA’s Davis-Bacon Compliance Officer at 720-932-3078.

 

Net 30 Days or terms

Invoices must be submitted to Accounts Payable AP@DenverHousing.org to ensure timely payments.

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Supplier Diversity

The inclusion of certified minority-owned (MBE), women-owned (WBE), small (SBE) and Section 3 businesses in our contracting process is very important to us. The aspirational procurement goals for all contracts awarded set by DHA’s Board of Commissioners are 20% for MBEs, 15% for WBEs, 25% for SBEs and 25% for Section 3 Businesses. Any business that identifies as an MBE, WBE, SBE or Section 3 Business can self-certify their status through DHA by completing a Business Status affidavit prior to contract award. DHA welcomes other certifications, but still requires that businesses complete the affidavit. The definition of an MBE, WBE, SBE and Section 3 Business are as follows:

A business, which is independently owned; not dominant in its field of operation; and not an affiliate or subsidiary of a business dominant in its field of operation.  The size standards in 13 CFR 121 shall be used unless the Authority determines that their use is inappropriate.

A business which is at least 51% owned by one or more minority group members; or, in the case of a publicly-owned business, one in which at least 51% of its voting stock is owned by one or more minority group members, and whose management and daily business operations are controlled by one or more such individuals.  Minority group members  include, but are not limited to Black Americans, Hispanic Americans,  Native Americans, Asian Pacific Americans and Asian Americans.

A business that is at least 51% owned by a woman or women who are U.S. citizens and who also control or operate the business.

(1) 51% or more owned by low- or very low-income persons; (2) 75% or more labor hours are performed by low- or very low-income persons; (3) 51% or more are owned by current residents of public housing or Section 8 assisted housing. More at bottom of the page.

Procurement Events

Building long-term, sustainable business partnerships with local companies that can help meet our purchasing needs is a standing commitment of DHA’s Procurement Services Department.  Listed below are a few of our on-going efforts for reaching that goal.

Companies that are newly registered with DHA have an opportunity to personally meet with a Procurement Services representative during one of our monthly Meet & Greet sessions. Twenty minutes is dedicated for each entrepreneur to present their company and discuss upcoming contracting opportunities. Once registered through BidNet Direct system, email the Procurement Services department at procurement@denverhousing.org to find out more.

Our Annual Procurement Open House provides business owners from across the metropolitan area with an opportunity to learn about DHA’s current priorities; receive the contracting schedule for the coming year; conduct one-on-one sessions with procurement decision makers; and network with DHA senior management and staff.

An overview of the DHA Section 3 program including the regulatory requirements, Section 3 Business, job training, employment, and labor hour submission. This training will assist vendors who are interested in submitting proposals to DHA solicitations and would like more information on complying with the Section 3 regulatory requirements if awarded a contract. If interested in attending this training, please email section3@denverhousing.org.

Section 3 Employment, Training, and Labor Hour Reporting

Section 3 is a provision of the Housing and Urban Development Act of 1968. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, and consistent with existing Federal, State, and local laws and regulations, be directed to low and very low-income persons, particularly those who are recipients of government assistance for housing, and to business concerns which provide economic opportunities to low and very low-income persons.

24 CFR Part 75 or the “New Rule” recognizes the greater value of the permanent job by focusing on labor hours instead of new hires, creating an incentive for employers to invest in and retain their newly hired low-income workers by focusing on sustained employment. This change enables recipients to measure total actual employment and the proportion of the total employment performed by low- and very-low-income workers.

All individuals identified as Section 3 or Targeted Section 3 Workers will be required to complete the Section 3 and Targeted Section 3 Worker Self-Certification in Section F of the RFP (this includes current workforce and new hires during the contract period. The worker’s income must be at or below the amount provided in the below link for an individual (household of 1) regardless of actual household size.

Section 3 Workers are:

  • Category 1: A low (80% AMI) or very low-income (50% AMI) individual (income for the previous or annualized calendar year is below the income limit established by HUD on the next page)
  • Category 2:  Is employed by A Section 3 Business Concern
  • Category 3: Is a participant in the HUD Youthbuild Program

 

Targeted Section 3 Workers are:

  • Category 4: Is employed by a Section 3 Business concern
  • Category 5: Is a resident of public housing or participant in the Housing Choice Voucher (Section 8) program (currently or within the past five years of hire)
  • Category 6: Lives within the service area or the neighborhood of the project (currently or within the past five years of hire)
  • Category 7: Is a participant in the HUD Youthbuild Program

The New Rule emphasizes the priority hiring of Targeted Section 3 Workers living in public or Housing Choice Voucher (Section 8) assisted housing or within a one-mile radius of the project site. Please note: It is not a requirement that you hire an unqualified individual for a job opening through this program. It is required that you direct these openings and opportunities to Section 3 and Targeted Section 3 Workers to the greatest extent feasible, document those actions and record labor hours for both Section 3 and Targeted Section 3 Workers (new hires and current workers).

Contractors and all subcontractors must provide the Authority with their Section 3 Opportunities Plan (location in the Section 3 Policy) before a contract can be awarded.  This plan should include, but not be limited to:

  1. Affirmation that at least 25% or more of project labor hours will be Section 3 Workers and 5% from Targeted Section 3 Workers
  2. Percentage of new hires you expect to come from Section 3 Workers
  3. a comprehensive plan for outreach and recruitment,
  4. a preliminary statement of workforce needs (skilled, semi-skilled, and trainees by category) where known
  5. Good faith estimate of labor hours from Section 3 and Targeted Section 3 Workers
    1. The mechanism for documenting the labor hours throughout the term of the contract.
  6. Any job training opportunities during the contract period
    1. The number of training opportunities must match the estimated contract amount chart
    2. NOTE Job openings or training opportunities do not have to be limited to those individuals who would be working in the specific field of the scope of work; think broadly about any available positions and training.
    3. N/A will not be accepted under the training opportunities section

 

The Section 3 reporting benchmarks after the award are as follows:

  • 25% of all labor hours must be performed by a Section 3 Worker
  • 5% of all labor hours must be performed by targeted Section 3 Workers

If the reporting indicates that the Section 3 benchmarks have not been met, the Contractor must report on the qualitative nature of its activities. Such qualitative efforts may, for example, include but are not limited to the following:

  • Engaged in outreach efforts to generate job applicants who are Targeted Section 3 workers
  • Provided training or apprenticeship opportunities
  • Provided technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching)
  • Held one or more job fairs
  • Engaged in outreach efforts to identify and secure bids from Section 3 business concerns (subcontracting)

 

Please see the attached Section 3 Policy. Questions regarding this policy can be directed to procurement@denverhousing.org.

 

Section 3 Business

The Section 3 Business goal is 25% of all contracts awarded. The Business Status affidavit defines three categories of Section 3 Businesses.

  1. At least 51% owned and controlled by low-or very low-income persons;
  2. Over 75% of the labor hours performed for the business over the prior three-month period are performed by Section 3 workers; or
  3. A business at least 51% owned and controlled by current public housing residents or residents who currently live in Housing Choice Voucher (Section 8) assisted housing

For the purposes of proposal submittal, a business who qualifies as a Section 3 Business Concern shall certify by completing the Business Status Affidavit attached to the Section 3 Policy. If the business identifies any subcontractors in the proposal submittal, the subcontractors must complete the Business Status Affidavit if they are qualified as a Section 3 Business. Each affidavit must be notarized.

At contract award, the awarded contractor will be responsible for submitting Business Status Affidavits for all subcontractors not previously identified in the proposal submittal.

For a list of Section 3 Business Concerns, please search the National HUD Section 3 Business Registry at HUD Opportunity Portal. 

View bidnet for current request for proposals on behalf of DHA. We look forward to potentially working with you.