Procurement
Welcome to Procurement Services
Welcome to Procurement Services. The role of procurement is to satisfy DHA by obtaining the best response to solicitations for supplies and services at a fair and reasonable price with exactly what is needed (quality), when it is needed (timeliness), while serving DHA‘s long-term interests by minimizing risks, accomplishing social and economic objectives, maximizing competition, and maintaining integrity.
Procurement is defined as acquiring by contract supplies and services (including construction) through purchase, lease, or other means whether the supplies or services are already in existence or must be created, developed, demonstrated, and evaluated. All procurement transactions must be conducted in a manner providing full and open competition. We must ensure that everyone has an equal opportunity to do business with DHA and in addition, any action in the procurement process that would be restrictive of competition is prohibited.
The DHA Procurement Process is regulated by the US Department of Housing and Urban Development (2 CFR 200.317-327 and the HUD Procurement Handbook 7460.8 REV 3), DHA HUD and Non-HUD Procurement Policies, DHA Procurement Procedures Desk Manual and the DHA P-Card Guidelines. There are also miscellaneous adjacent procedures. Any questions regarding these regulations, policies and procedures must be directed to procurement@denverhousing.org.
Procurement Process
Micro-purchase procedure below $15,000: Designated one time, infrequent purchases of $15,000 (or $2,000 for maintenance/construction) or below that are not currently under contract. Only one quotation needs to be solicited if the price received is considered reasonable. Such purchases must be distributed equitably among qualified sources. Selected DHA employees can procure supplies and/or services in the micro purchase threshold using Procurement credit cards. The selected vendor must be able to accept MasterCard Procurement cards.
Small purchase procedure over $15,000 but not exceeding $350,000: No less than three offerors shall be solicited to submit price quotations through the Invitation for Quote (IFQ) process. At least one of the quotes being solicited shall be an SBE or Section 3 Business. Award shall be made to the offeror providing the lowest acceptable quotation, unless justified in writing based on price and other specified factors.
Formal purchasing procedures are conducted for any purchases exceeding $350,000. Through the Request for Proposal (RFP) process, contracts are awarded to the responsible firm whose qualifications, price and other factors are the most advantageous to DHA.
The Davis-Bacon Act applies to all construction, alteration, repair or renovation projects using federal funds in excess of $2,000. Each solicitation issued by DHA contains the Wage Determination upon which contractors should base pricing. The contract will incorporate the Wage Determination that the contractor must use. Additional information is available by contacting DHA’s Davis-Bacon Compliance Officer at 720-932-3078.
Net 30 Days or terms
Invoices must be submitted to Accounts Payable AP@DenverHousing.org to ensure timely payments.
Assistance to Small and Section 3 Businesses
The inclusion of small (SBE) and Section 3 businesses in our contracting process is very important to us. This focus will not limit competition and will not be used as a mandatory set-aside or quota, except as may otherwise be expressly authorized in regulation or statute. The aspirational procurement goals for all contracts awarded set by DHA’s Board of Commissioners are 25% for SBEs and 25% for Section 3 Businesses. Any business that identifies as an SBE or Section 3 Business can self-certify their status through DHA by completing a Business Status affidavit prior to contract award. DHA welcomes other certifications, but still requires that businesses complete the affidavit. The definition of an SBE and Section 3 Business are as follows:
Procurement Events
Building long-term, sustainable business partnerships with local companies that can help meet our purchasing needs is a standing commitment of DHA’s Procurement Services Department. Listed below are a few of our on-going efforts for reaching that goal.
Companies that are newly registered with DHA have an opportunity to personally meet with a Procurement Services representative during one of our monthly Meet & Greet sessions. Twenty minutes is dedicated for each entrepreneur to present their company and discuss upcoming contracting opportunities. Once registered through BidNet Direct system, email the Procurement Services department at procurement@denverhousing.org to find out more.
Our Annual Procurement Open House provides business owners from across the metropolitan area with an opportunity to learn about DHA’s current priorities; receive the contracting schedule for the coming year; conduct one-on-one sessions with procurement decision makers; and network with DHA senior management and staff.
An overview of the DHA Section 3 program including the regulatory requirements, Section 3 Business, job training, employment, and labor hour submission. This training will assist vendors who are interested in submitting proposals to DHA solicitations and would like more information on complying with the Section 3 regulatory requirements if awarded a contract. If interested in attending this training, please email section3@denverhousing.org.
we want to work with you
Register for BidNet to gain access to upcoming opportunities
To improve visibility and participation, Denver Housing Authority (DHA) has joined the Rocky Mountain E-Purchasing System. The Rocky Mountain E-Purchasing System (BidNet®) is an online notification system that is being utilized by multiple governmental entities. Participating entities post their solicitations, amendments, proposals, and awards on this one centralized system. Please review solicitations or register today by visiting the link below:
BidNet FAQs
State and local government agencies throughout the State of Colorado & Wyoming, including Denver Housing Authority, utilize bidnet direct for distribution of solicitations – including documents and addendum, vendor management and award management. Many participating agencies also utilize the electronic bid submission option for vendors to submit responses directly online through the platform. In addition, our content team of researchers visits thousands of agency websites, newspapers, and other locations to aggregate open solicitations from non-participating agencies to alert registered vendors of matching opportunities.
Registration on bidnet direct is done online. To receive notifications of matching Denver Housing Authority business opportunities, simply register here.
There are 4 types of registration options.
When you register, you are registering for access to not only Denver Housing Authority’s open solicitations, but also solicitations from hundreds of other participating agencies throughout Colorado & Wyoming.
Group, Statewide, and Federal options will provide you automated notifications of participating agency matching bids and, additionally, all statewide matching government bids and/or Federal Bids.
Free registration will allow you to access documents, respond to electronic bids and more; however, you will need to log in daily to ensure that you do not miss any business opportunities
Basic registration requires key contact information for your company’s main user, such as company name, address, and phone number. Once you have completed the basic registration, you will receive an email to verify your account information. After your account is verified, you will be prompted to complete additional information, including NIGP Category code selections and any applicable Disadvantage Business Enterprise (DBE) or Small Business (SB) certification information. You can start the registration process here.
Yes, all registered vendors can download documents from Denver Housing Authority along with other participating agency documents attached to matching solicitations.
bidnet direct’s Vendor Support team is available M-F from 6 a.m. – 6 p.m. MT. You can contact us at (800) 835-4603 or support@bidnet.com.